Minutes from the 2003 Annual Meeting

LITTLE NECK SWIM & RACQUET CLUB

Summary of Annual Meeting
October 28, 2003

The Annual Meeting of the membership of Little Neck Swim & Racquet Club was held on October 28, 2003 at the Clubhouse, pursuant to due notice as required by the Bylaws, with President William R. Stewart presiding.

Board Members present were Vice-President Carla Peay, Interim Secretary Kevin Rack, Treasurer Diane Yates, and Board Members Bill Gill, Chuck Marzahn, and Jeff Black

Annual Review: President Stewart gave a review of the year’s many accomplishments and an update on the recent and planned capital improvements. He advised the membership in attendance that construction was set to begin on the new cell towers pending final approval of site plans by the City, and that leases for four phone carriers were in place (T-Mobile, Verizon, SunCom and nTelos).

Financial: Treasurer Yates circulated the Year-End Financial Statement for 2003 and Budget for 2004. A recommendation to distinguish between dues and initiation fees for the proper reflection of capital expenditures on the financial statements, as required by Article III, Section 2(b) of the Bylaws, was accepted by the Board and commended to the Treasurer for future financial statements. A motion to approve the 2004 Budget as proposed (with modifications necessary to reflect the Operational Cost and Capital Expenditure sections of the Budget) was seconded and approved by voice vote.

Elections: Cyndi Jones, Chair of the Nominations Committee, introduced the ballot for election of President, Secretary and Board Member At Large. Statements were offered by the candidates (those for Secretary were submitted in writing and read aloud by Ms. Jones) and, there being no nominations from the floor, the ballots were submitted and counted. Chuck Marzahn was elected President, Beth Ripa was elected Secretary and Kevin Rack was elected Board Member At Large.

Bylaws Revisions: Mr. Black addressed the membership on behalf of the Board regarding the background of recommended amendments to certain Bylaws provisions pertaining to refunds of membership fees. Further discussion was deferred, however, when Mr. Rack, Secretary, reported that there were only 28 members present at the meeting and 79 proxies received, for a total of 107 votes. Amendment of the Bylaws requires 176 votes (51% of the membership). Club member Maggi Schmitz offered a motion, which was seconded, discussed, amended and passed, to constitute an expanded Bylaws Committee to analyze the refund provisions and report to the Board within 10 weeks. The motion also placing a moratorium on any refunds to membership until the Amendment is addressed by the vote of the Membership. President Stewart advised that he would determine those interested in serving and the Board would appoint the Bylaws Committee.

Old Business: Diane Yates and Chuck Marzahn presented the site plan update on the club improvements and cell tower construction plans. Members suggested that the site plan be posted on the website.

New Business: Bill Gill proposed the membership vote on whether to authorize the Board to continue to consider the Old Dominion Aquatic Club proposal for the year-round inflation cover for the pool. After a brief introduction and handouts, those present voted 25 to 3 against further consideration of the matter. Mr. Gill agreed to advise ODAC.

Congratulations: Mr. Barrett (Chair, Tennis Committee) congratulated Francis Schmitz for his perennial efforts in support of the youth swim team, which culminated in the Championship of the Marlin Division for 2003. He also congratulated Mr. Gill, Coaches McHorney, Barney and Hayes, supportive parents and, of course, the swimmers for their roles in earning the Championship Trophy (now on display in the Clubhouse).

Transition: President-Elect Marzahn congratulated President Stewart on his accomplishments during a time of growth, opportunity and no small amount of controversy. He then pledged to take on his new role as President with plans to build consensus, communication and community among members of Little Neck Swim & Racquet Club. There being no further business, the meeting was adjourned.

Respectfully submitted,

Kevin B. Rack, Secretary